24th June 2020

RE: Year 10 Supplementary Provision Phase 3 & 4 – subject to government guidance

Dear Parent /Carer,

The first day of the Year 12 provision took place yesterday and has been really successful with students adapting quickly to the new hygiene and social distancing routines. We are really looking forward to welcoming the Year 10 students tomorrow. We know for some, this will be an anxious time but please be reassured that we have taken very stringent measures to enable this provision to take place with smiling staff awaiting to make it a positive and welcoming experience for your child.

Please remind your child that they must stick to their allocated route and time slot as outlined below and in my letter dated 9th June. I can now confirm the Phase 3 arrangements for English, Maths and Science Support. Phase 4 is outlined at the end of this letter.

Phase 3 – In-School Academic Support – English, Maths & Science

Over the remaining three weeks of termYear 10 students are invited to attend a weekly one-hour session with a specialist subject teacher on the dates shown below:

Thursday 2nd July = J Band English (TG 10.1 – 10.4) / K Band Maths (TG 10.5-10.8)

Thursday 11th July = J Band Maths (TG 10.1 -10.4) / K Band English (TG 10.5-10.8)

Thursday 18th July = Science (All TGs)

Students will remain in the same mini TG bubble with the same time slot, same room and same route for Phase 3 as they have for Phase 2.

<insert student name> <TG>

Time: <insert time slot>

Entrance Route: <insert route colour> <insert route details>

Room: <insert room>

These sessions are designed to provide supplementary support to the ongoing remote learning provision and to allow your child to readjust to the school setting. We will be looking to reassure students and support them in getting the best out of their remote learning as they prepare to enter the final year of their GCSEs.

Please ensure that your child arrives promptly at the designated start time using only the designated route.

Please ensure that your child is collected at the end of the session time. We are unable to allow students to remain on the site at the end of the session.

Remote learning will continue for all students. We are currently developing this provision to incorporate some pre-recorded MSTeams teaching episodes that your child will be able to access via SMHWK (now Satchel One).



Arrangements remain the same as Phase 2. We understand that everyone’s circumstances are different, parents may not want their child to access this support and may decide not to send them into school.  No action will be taken against parents or carers who make this decision.

You will be notified in the usual way if your child is absent for safeguarding and courtesy reasons, this will apply even if you have informed us that they will not be attending.

Government guidance has now changed allowing children with medical conditions to attend if the parent wishes. Our social distancing and hygiene arrangements are stringent and in line with government guidance. https://www.gov.uk/government/publications/guidance-on-shielding-and-protecting-extremely-vulnerable-persons-from-covid-19/guidance-on-shielding-and-protecting-extremely-vulnerable-persons-from-covid-19#parents-and-schools-with-clinically-extremely-vulnerable-children


Please do not send your child in if they or anyone in your household has symptoms or has been in contact with someone with symptoms.

Check the guidance for further information and advice on testing. https://www.gov.uk/guidance/coronavirus-covid-19-getting-tested

Safety and Hygiene:

We have implemented the following protection measures to minimise the chance of infection:

  • We are still maintaining 2m social distancing throughout college.
  • Maximum of 8 students at each entrance and in each classroom at any one time.
  • Staggered start times to ensure this.
  • Classrooms have been arranged with 8 desk spaced in at least 2m bubbles.
  • Minimising of mixing by using ¼ of a Tutor Group and a single one-hour session.
  • Supervised sanitising or hand-washing facilities at each entrance.
  • Desks, chairs and surfaces are minimal and cleaned thoroughly between sessions.
  • Tissues and bins available for ‘catch-it, bin-it, kill-it’.
  • One-way contraflow system to prevent passing in corridors.
  • Pastoral support team on hand to support and reassure students.

Please discuss with your child, the importance of following instructions and adhering to these measures.


For social distancing reasons, we would encourage your child to walk cycle or arrive by car (not car-sharing). Unfortunately, we are unable to offer school buses at this time. We would discourage public transport if possible but if this is your only option, we would advise reading the guidance: https://www.gov.uk/guidance/coronavirus-covid-19-safer-travel-guidance-for-passengers Any students travelling on public transport should remove their face-covering when they arrive at school and place it in a plastic bag.

Please ensure that your child respects social distancing rules on the journey to and from school. We will be unable to accommodate students who arrive in groups not adhering to the 2m distance.

Equipment, Uniform & PPE:

Students should bring their own pens, pencils, planner/notebook. Sharing of equipment is not advised.

Students are not expected to wear uniform but should be dressed appropriately for college, in clothes that are easily washed at the end of the day.

Government guidance states that PPE is not required and should not be worn in school as all social distancing measures and hygiene measures are in place. PPE used incorrectly can increase the risk of infection.

Emergency Contact:

Our phone lines are now open between the hours of 10am-12noon Mondays, Wednesdays and Fridays. Due to reduced staffing, waiting times may be longer than usual and we would still encourage you to use the contact us page of the website.  If you need to contact us in an emergency please use the Duty SLT mobile 07826 637935. This is for emergencies only and not general enquiries.

Phase 4 – Options Subject Support:

Due to the government guidance regarding bubbles, we are unable to offer in-school provision for options subjects for Year 10. The number of students and the number of different subjects, mean that any arrangements would involve significant levels of mixing increasing the risk of infection. However, we have been working hard over the past months to install and launch a new MSTeams platform which will allow staff to provide students with pre-recorded video lesson episodes. Students will be able to access these through their usual Satchel One(SMHWK) account.

I hope that provides all the information that you need regarding Phase 3 & 4 and that these additional face-to-face in school sessions will provide our Year 10 students with the support they need to get the best out of their remaining remote learning provision for this academic term. Staff will continue to provide personalised virtual support and we hope that we will be able to welcome all students back on a full-time basis in September. We still await government guidance regarding the new academic year, but please be assured that we will be in touch as soon as possible.

In the meantime, thank you once again for your continued support and understanding.

Kindest regards,

E Seward-Adams

Mrs Emmie Seward-Adams